FAQ
From Jim Elam NJ and Beth Robinson (former PM of Cedar Falls)
How to View the New Agreement via eFMS Intranet"
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1. Go to the "Blue Intranet" page (home page),
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2. Click on "Inside USPS" blue tab,
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3. Click on "Facilities" which is located below
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Headquarters/Operations middle of the page,
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4. Click on "Facilities Portal (eFMS)" located on the left side of
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the page, under Program Links,
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5. Click "Enter Application" which is the gray button on the right
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side of the page,
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6. Click on "Guest" (Do not try to log in with your ace id),
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7. Place your mouse cursor over the word "Properties" and then
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click on "Find a Property",
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8. Find the "Zip Code" field and type in your Zip Code in the Value
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column then find the "Area" field and click on the grey arrow pull
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down button at the far right of the page and select either "Cap Metro
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or Eastern Area" then click "Find" at the bottom of the page,
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9. Click on your "Post Office Name/Address" and select "Documents &
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Images",
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10. Select the Agreement under " file description" you would like
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to view and click "View Document".
Question: How do I find jobs?
Have you recently searched for jobs and only found a few for our district?
Review the instructions below for the Wildcard Search.
The Wildcard Search option will populate all currently posted vacancies for the state you select. Leave all of the Search boxes blank. Enter the state in which you wish to search. Click Start Search. You will end up with multiple pages of jobs; click the little arrows under the “Functional Area” column to take you from page to page while you look for jobs in your area of interest and in your geographic area.
<<eCareer INTOUCH-june.doc>>
Rosemary Martin-Fountain
Mgr., Learning Development & Diversity
2901 Scott Futrell Dr
Charlotte NC 28228-9965
Phone: (704) 393-4509
Question: How do I find my NPA?
Answer:
Go to https://liteblue.usps.gov, then eopf, then PS 50
for 2008. This will have the increase or lump sum. Calculate the % from your
previous salary to what the form 50 reflects as of 1/17/09.
(Thanks to Dinah Marshall & Avis Davis)
Question: How do I collect an employee's debt?
Answer:
STEPS TO COLLECT LOCAL EMPLOYEE DEBT
LOCAL DEBT SALARY ADVANCES AIC 754 offset AIC 354
TRAVEL ADVANCES AIC 755 offset AIC 355
EMPLOYEE CASH SHORT AIC 764 offset AIC 364
EMPLOYEE STOCK SHORT AIC 767 offset AIC 367
Employee wishes to repay the local debt by payroll deduction.
STEP 1
Complete PS Form 1902, Justification for Billing Accounts Receivable (example
A attached)
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Section A – Information on Office
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Section B – Information on Employee
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Section C – To clear the local suspense on PS 1412
o Salary Advance offset AIC 354
o Travel Advance offset AIC 355
o Employee Cash offset AIC 364
o Employee Stock offset AIC 367
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Section D – Brief description of debt in details that the employee will
understand
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Section E – Postal Official information
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Section F – Accounting Service Center ONLY
PS Form 1412 entries to be made the SAME DAY, will create PS Form 3544, receipt
POS One sites
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Clerk Services/Back Office
o Money & Accounts
o GL Activity
o Clear Unresolved Employee Financial Item
o Key in the Control # assigned to this item
o Accept and Continue
o Choose CASH as payment
o RA clearing this will do
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Clerk Services/Back Office
o Money & Accounts
o GL Activity
o Key AIC 636, Employee Receivables
o Key amount
IRT & eMoves
Use the clearing AIC (see chart above) and offset with AIC 636, Employee Receivables
Mail completed PS Form 1902 with attached PS Form 3544 to
SCANNING & IMAGING CENTER
PO BOX 9000
SIOUX FALLS SD 57117-9000
STEP 2
You will receive an invoice in the mail (example B attached) at your office.
Complete a PS Form 3239, Payroll Deduction Authorization to Liquidate Postal
Service Indebtedness (example C attached)
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Definitions – describes what “disposable pay” and “current
pay” refers to
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General Information – Employee information
o Name
o Social Security #
o Finance #
o PRD REF NUMBER – this is on the Invoice you received
o Total Debt
o Type of Offset – not necessary to complete
o Home Address – employee
o Postal facility address
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Pay Period Deduction
o Deduction to begin – Pay Period and Year
o Deduction Per Pay Period – May choose to do a specific dollar amount
or a percent of “disposable/current pay” (description at top of
form)
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Voluntary Authorization – employee request and signs
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Involuntary Authorization – Supervisor starts deduction
Mail completed PS Form 3239 to:
SCANNING & IMAGING CENTER
PO BOX 9000
SIOUX FALLS SD 57117-9000
Employee wishes to pay the debt locally.
POS One sites
Note: AIC 752 is the default AIC.
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Clerk Services/Back Office
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Money & Accounts
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GL Activity
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Clear Unresolved Employee Financial Item
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Key in the Reference number for the employee item to clear
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Screen appears with the employee financial item information
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Accept & Continue to Payment
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Complete the transaction
IRT and eMoves Sites
Accept payment
Use the clearing AIC (see chart above) and offset with AIC 752.
Remove from your manual PS Form 25, Suspense Items Log
STEPS TO CLEAR EMPLOYEE OVERAGES
OVERGES EMPLOYEE CASH OVER AIC 068 offset AIC 468
EMPLOYEE STOCK OVER AIC 057 offset AIC 457
RETENTION PERIOD ON OVERAGES;
EMPLOYEE CASH OVERAGES (AIC 068) = 90 DAYS
EMPLOYEE STOCK OVERAGES (AIC 057) = 1 YEAR
STEP 1
Determine that the overages are out of the required retention period.
STEP 2
POS One
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Clerk Services/Back Office
o Money & Accounts
o GL Activity
o Clear Unresolved Employee Financial Item
o Key in the reference number for the employee item
o The screen will show the Employee Financial Item to clear
o Accept & Continue
o Accept as cash
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Clerk Services/Back Office
o Money & Accounts
o GL Activity
o Key AIC 123, Lobby Services Revenue
IRT & eMoves
Use the clearing AIC (see chart above) and offset with AIC 123, Lobby Services
Revenue