Executive Board Meeting
Saturday October 25, 2008
Wingate Inn
Greensboro, NC

President Dominick called the meeting to order at 1:45 p.m. Virgil Hinson opened with prayer. Darlene Williams lead with the Pledge of Allegiance.

President Dominick then presented incoming President Drew Martin with the gavel.

Roll Call: There were 14 members present. Avis Davis represented by teleconference.

Motion was made by Past President Dominick Spadaro to dedicate the board meeting to former Past State President and former Postmaster of Jacksonville James (Red) Jarman. Linda Carter seconds the motion. The motion passed unanimous.

The June 8, 2008 report was read and motion was made by Sarah Zimmerman to change the wording in Time and Place to read for the 2010 State Convention we need to be in the central part of the state and the wording on our personal computers changed to postal computers. Avis Davis motioned to accept the changes and Tammy Jenkins second.

Treasurer’s Report: Secretary Dinah read the treasurer’s report. President Drew commended the past board on keeping the budget in line with the proposed budget. Vice-President Darlene suggested she would like to see columns with differences. She would also like to see the proposed and new budget together on the same spreadsheet.

Editor: Sarah wants more articles from the older Postmasters to be shared with the new Postmasters, OIC’s, and new members. These can be tips on our expertise.

Vice- President: Darlene was enthusiastic and ready for her new position with many ideas. She attended the Retirees Fall Fling and talked with them about helping us increase membership. As Education Chair she has gotten commitment on class instructors for the State Convention. She will also continue as Public Relations Chair until a replacement can be found.

Legislative: Juanita had contacted Senator Burr’s office and requested a tour of the White House. She stated that the tour would have to be on Tuesday and the White House opened at 7:30 a.m. A tour of the Capitol would also be included. She passed literature to everyone on the train schedule. Dennis Troy made a motion for her to secure a group rate for us to attend the Legislative Conference by train. Sarah Zimmerman seconds the motion. The motion carried unanimous.

PAC: Linda Carter stated donations for PAC is on a calendar basis Jan-Dec. In 2007 we collected $3227.00 and for 2008 we collected around $6000.00. The goal for 2009 would be $6000.00.

Service Rep: Deborah Boulware shared with the group the NAPUS Credit Union is very sound and has many services available. She presented a check of $34 from unclaimed funds to be deposited to the chapter checking account.

Retiree Report: Virgil reported the Fall Fling in Black Mountain was good and the retirees are willing to get involved.

District Directors:

Asheville – Avis Davis has called every Postmaster in her area and encouraged them to join NAPUS. She hopes to have at least 10 new members by November. Darlene commended her in going above and beyond to attend the meeting.

Fayetteville – Dennis Troy is planning a meeting to encourage participation.

Greensboro – Jayne Cagle is ready for the challenge.

Hickory – Mark Jolly suggested the new Postmasters need more encouragement and support from the older members. They need to know what NAPUS is all about.

Rocky Mount – Tammy Jenkins is naming a new Co. Chair and will talk with other Postmasters about joining NAPUS. She is planning a dinner meeting.

State Convention: Convention Chair Dominick mentioned Atlantic Beach is a good location due to no other hotels in the area. There will be a pig pickin on Sunday hosted by the Auxiliary. Early registration is April 15th with registration @ $75 for Postmasters and $65 for retirees. May 15th registration goes to $90 for Postmasters and $85 for retirees. On-site registration will be $105. There will be (2) lunches, entertainment and a luau.

Time and Place: President Drew would like for the board to consider a joint NC/SC Convention in 2010 at Myrtle Beach. Motion was made by Dennis Troy and second by Virgil Hinson to approach SC and discuss a joint convention. The motion carried unanimously.

Old Business: none

New Business: President Drew would like to solicit a survey among Postmasters to share with the District Managers. In this survey would be questions concerning what matters to them and how they feel. He feels we need to focus on reversing the trend by rebuilding the chapter and show Postmasters that NAPUS cares. We need to have small informal dinner meetings. He proposed spring meetings with joint districts. He proposed that the District Directors set up committees to invite retirees and first timers as well as the board to assist in increasing membership.

Budget: Motion by Mark Jolly to accept the modified budget and Dennis Troy second the motion. The motion carried unanimous.

Motion was made by Sarah Zimmerman to adjourn at 6:35 p.m. and second by Virgil Hinson.

Respectfully submitted,

Dinah Marshall
Sec./Treas

Wanted

Someone who is dedicated, self- motivated, energetic, loves working with people, and willing to make a few sacrifices. I am looking to mentor someone with a positive attitude for the position of Secretary-Treasurer for 2010. As most of you know this position is a three-year term and I was re-elected to a fourth year. This is a great opportunity for any level Postmaster.

I am most appreciative for being elected to serve NAPUS another year; however, if someone would like the opportunity to serve in this position 2010-2011 I would be happy to mentor you. Contact me if you are interested at (336) 694-6262 work or (336) 273-2876 home

Dinah Marshall
Sec./Treas.

Expense Vouncher

Dinah Marshall

Feel free to contact me at (336) 273-2876 at home or (336) 694-6123 at my office or correspond at #1 Lakepoint Court, Greensboro, NC 27406-5911

Email: :dinah2005@bellsouth.net